Taking training to the highest levels. #TrustTheExperts #TrustSpanSet

Terms & Conditions


The Customer agrees to engage SpanSet Ltd (“SpanSet Training”) to provide training services on the terms and conditions set out in this agreement.  By submitting a booking form, the Customer agrees to be bound by these terms and conditions.


1.1 “Attendees” means those person notified by the Customer to SpanSet Training who will attend the Location to receive the Services.

1.2”Cancellation Charges” means the cancellation charge to be paid by the Customer to SpanSet Training more particularly defined in clause 7;

1.3”Course Date” means the date agreed between SpanSet Training and the Customer;

1.4”Confidential Information” means all in respect of business of SpanSet Training including any know-how, and any information marked confidential or which are by their nature clearly confidential and any other information which, if disclosed, will be liable to cause harm to SpanSet Training;

1.5”Customer” means the party that contracts with SpanSet Training for the Services;

1.6”Location” means the place at which the Services will be provided and detailed on the booking form;

1.7”Payments” means the amounts to be paid by the Customer to SpanSet Training as course fees for the Services and listed on the booking form as may be varied by SpanSet Training from time to time;

1.8”Services” means the services to be provided by SpanSet Training to the Customer and more particularly as listed on the booking form or otherwise agreed;

1.9”Working Days” means any day except a Saturday or a Sunday or any public holiday in England and Wales;


2.1 The masculine includes all genders.

2.2 The singular includes the plural and vice versa.

2.3 A reference to any statue, enactment, order, regulation or other similar instrument shall be construed as reference to the statute, enactment, order, regulation or instrument as amended from time to time.

2.4 Headings are included in this agreement for ease of reference only and shall not affect the interpretation or construction of any of the terms and conditions herein.

3. Course Bookings

3.1 Provisional booking of the Services can be made by the Customer via the telephone, but all provisional bookings will be held for a maximum of (2) Working Days. To secure your booking it must be confirmed in writing by the Customer submitting a booking form with a Purchase Order Number within the timescales specified in the clause 3.3.

3.2 All booking forms must be returned within two (2) Working Days of the provisional booking being made.

3.3 Where the Course Date is within the next five (5) Working Days all booking forms must be returned within two (2) Working Days of the booking being made or the dates will be released.

3.4 Where the Course Date is the next Working Day the booking form must be returned within two (2) hours of the time when, or by the close of business of the Working Day on which, a booking is made (whichever is sooner).

3.5 The Customer appoints SpanSet Training to provide the Services in return for the Payments.

3.6 Joining Instructions; on receipt of completed booking form SpanSet will issue all course details and confirmation of the training course.

4.SpanSet Ltd (“SpanSet Training”) obligations

Subject to the Customer’s compliance with these standard terms and conditions. SpanSet Training shall:

4.1 Use reasonable endeavours to provide the Services at the Location on the Course Date and shall provide the Customer and the Attendees with reasonable access to the Location for the purpose of booking or attending a course;

4.2 Exercise reasonable skill, care and diligence in providing the Services;

4.3 Deliver all Services provided in English; and

4.4 Be permitted to assign or subcontract the whole or any part of the Services without the consent of the Customer.

5. The Customer’s Obligations

The Customer shall:

5.1 Ensure that the agreed Attendees attend at the Location on the Course Date to receive the Services;

5.2 Ensure that the Attendees are sufficiently competent to receive the Services;

5.3 Comply with and shall ensure that when at the Location, all Attendees comply with all reasonable instructions of SpanSet Training and all applicable laws and policies (as may be notified to the Customer or the Attendees from time to time by SpanSet Training);

5.4 Withdraw any Attendee from attendance at the Location upon the reasonable request of SpanSet Training;

5.5 Pay the Payments on the due dates for payment; and

5.6 Pay any applicable Cancellation Charges.

6. Payment Terms

6.1 Customers making use of a SpanSet Credit account shall pay all undisputed invoices within thirty (30) days of receipt without demand, deduction or set-off.

6.2 All Customers without a SpanSet Credit account (CWO account) must pay in full 20 Working Days prior to the Course Date or if the Customer books a course within the 20 Working Days prior to the Course Date, the Customer must pay in full when submitting the Booking Form in accordance with clause 3 or by the end of the Working Day prior to the Course Date, whichever is the earlier.

6.3 Training Certificates and ID Cards cannot be issued until the account has been paid in full.

6.4 SpanSet Training reserves the right to charge interest on all unpaid invoices at the rate of five per cent (5%) over the base rate of the Bank of England prevailing at the date the invoice becomes overdue.  In respect of payments by the Customer, time shall be the essence of this agreement.

7. Cancellation and Transfer Charges

7.1 SpanSet Training reserves the right to cancel or alter the Course Dates or the provision of Services or the Location and the individual or the organisation providing the Service or make reasonable variations to the courses without prior notice.  In event of cancellation by SpanSet Training, the booking will normally be transferred to the next available Course unless the Customer specifically requests otherwise.  Where the Customer cancels any Services or the Attendees fail to attend at the Location on the Course Date to receive the Services the following charges will be paid by the Customer to SpanSet Training:

Cancellation and non-attendance:

7.1.1. Where cancellation is within twenty one (21) days of the Course Date; the course fee will be refunded (as credit note) minus £65.00 administrative fee

7.1.2 Where cancellation is within fourteen (14) days of the course date; 50% of the course fee will be refunded (as credit note) or a substitute delegate can be nominated.

7.1.3. Where cancellation is within seven (7) days of the course date there will be no refund applied but a substitute delegate can be nominated.

7.1.4. One hundred per cent (100%) of the Payments where the delegates fail to attend at the Location on the Course Date to receive the Services.

7.1.5 Where delegates fail to arrive for course registration at the stated arrival time, SpanSet reserve the right to refuse the delegate participation. In most instances, delegates will be permitted a grace period of 30 minutes after the course start time. 

8. VAT

8.1. All sums payable under this agreement unless otherwise stated are exclusive of VAT and other duties or taxes.

8.2. Any VAT or other duties or taxes payable in respect of such sums shall be payable in addition to such sums and shall become payable by the Customer at the same time as the Payments.

9. Intellectual Property Rights, Data Protection and Confidentiality

9.1. All copyright and other intellectual property rights in all specifications, drawing, illustrations, diagrams, course literature and other documents issued by SpanSet Training will remain the property of SpanSet Training and may not be reproduced without permission.

9.2. The policy of SpanSet Training with respect to data protection is detailed on its Group website (www.spanset.co.uk), which should be read in conjunction with these terms.

9.3. Customers will and shall procure that Attendees will keep confidential any and all Confidential Information that it may acquire and shall not use any Confidential Information for any purpose other than the purpose intended by its disclosure by HSS Training and as notified to the Customer and/or the Attendee by SpanSet Training on disclosure.

9.4. The obligations set out in clause 9.3. above will note apply to any information which is publicly available or becomes publicly available through no act or omission of the Customer or Attendee, or of which disclosure is required by order of a court or regulatory body of competent jurisdiction, and then only to the extent required to be disclosed.

9.5. No announcement, press release, circular, marketing or other promotions in connection with SpanSet Training shall be made by or on behalf of the Customer without SpanSet Training’s written consent except if and to the extent required by law or by any governmental or regulatory authority.

10. Limitation of liability

10.1. SpanSet Training does not exclude its liability (if any) to the Customer for a breach of the its obligations arising under Section 2 Sale and Supply of Goods and Services Act 1982; for personal injury or death resulting from the its negligence; under Section 2(3) Consumer Protection Act 1987; for any matter which it would be illegal to exclude or to attempt to exclude its liability; or for fraud or fraudulent misrepresentation.

10.2. Subject to clause 10.1 the total liability of SpanSet Training to the Customer for any reason and upon any cause of action shall be limited to the amount of any Payments and other charges which the Customer has paid to SpanSet Training under this agreement.

10.3. Subject to clause 10.1 SpanSet Training will be under no liability whatsoever for any:

10.3.1. loss of profit (direct or indirect);

10.3.2. loss of revenue, loss of production or loss of business (in each case whether direct or indirect);

10.3.3. loss of goodwill, loss of reputation or loss of opportunity (in each case whether direct or indirect);

10.3.4. loss of data (direct or indirect);

10.3.5. loss of anticipated saving or loss of margin (in each case whether direct or indirect);

10.3.6. liability of you to third parties (whether direct or indirect); or

10.3.7. indirect, special or consequential loss.

11. Force Majeure

11.1. Neither party shall be liable for any delay or failure to perform its obligations if such failure or delay is due to Force Majeure.

11.2. For the purpose of this agreement, “Force Majeure”  means any act, omission, cause of circumstance beyond the reasonable control of either party and shall include but not be limited to war, rebellion, civil commotion, strikes, lock outs, industrial disputes, fire, explosion, earthquake, volcanic eruption, act of God, flood, drought or other act or order of any government department, council or other constituted body.

12. Invalidity of any Provision

12.1. In the event of one or more of these terms and conditions or any part thereof being invalid, illegal or unenforceable in any respect, such term shall be deemed to be severed from the terms and conditions and the validity, legality or enforceability of the remaining terms and conditions shall not be affected or impaired.

13. Entire Agreement

13.1. This agreement constitutes the complete and exclusive statement of the agreement between the parties as to the subject matter hereof and supersedes all previous agreements with respect thereto.

14. General Terms

14.1. No variation of these terms and conditions will be effective unless agreed in writing by a Director of SpanSet Training (SpanSet Ltd).  All terms other than those expressly set out in this agreement are hereby excluded.

14.2. These terms expressly exclude any rights afforded any third party pursuant to the Contract (Rights of Third Parties) Act 1999.

15. Law and Jurisdiction

15.1. These terms and conditions and any non-contractual obligations arising out of or in connection with them shall be governed in all respects by the law of England shall have exclusive jurisdiction to determine any dispute arising out of or in connection with the Contract (including in relation to any non-contractual obligations).

Terms & Conditions (300523).